Document Notifications and Read Requests

When adding a new document or when uploading a new version of a document, options exist to notify All Users or a Rights group of users via email.

To enable this, simply select All users or tick which groups of users that should be notified about the document from the Document Add or Document Edit view. 

If a notification option is selected, an email will be generated to each unique user within the list of group(s) selected.

If a notification option is selected  you may also selected a Read acknowledment request. By selecting this option, the user will receive a link within the email that requests they acknowledge that they have read the document. In addition, users who have been requested to read the document will be recorded in the Document Reads tab within the Document Editor view.

Once a user has submitted their read request (see Submitting a Read Acknowledgement), a tick box will appear against the users name for the current version of the document with the Document Reads tab.

See reports section for Document read compliance reporting.